Registration and Accommodation

All participants must submit completed registration forms.

All changes in registration, hotel reservations and all correspondence concerning registration and accommodation (payment, charges, cancellation, social programme etc.) must be sent to:

Conference secretariat
KongresKompagniet A/S
Hack Kampmanns Plads 10
DK-8000 Aarhus C
Denmark
Telephone +45 8629 6960
Fax +45 8629 6980
E-mail: sps2015@kongreskompagniet.dk

 

Registration Fees paid before 15 July, 2015 paid after 15 July, 2015
Regular delegates fee  DKK 2,000 / Euro 270 DKK 2,300 / Euro 315
Student fee  DKK 1,200 / Euro 160  DKK 1500 / Euro 200
Student SPS member* DKK 0 DKK 0
Accompanying person DKK 500 / Euro 70  DKK 600 / Euro 80

 *Participation for students - member of SPS (member fee SEK 200) - is free of charge. We will, however, charge a no-show fee of DKK 575 (EUR 75) if you fail to participate without having cancelled your participation in due time before the conference. Cancellation must be in writing and sent to KongresKompagniet.

The conference fee for participants (regular delegates fee / student fee) includes:

  • access to all sessions
  • access to the exhibition area
  • scientific programme
  • coffee / tea / refreshments during breaks
  • lunches (18, 19 and 20 September)
  • Registration and welcome reception at the Museum of Ancient Art (17 September)
  • Welcome reception at the City Hall (18 September)
  • Purchase of tickets for conference dinner at a reduced fee (19 September)

 

The conference fee for accompanying person includes:

  • Registration and welcome Reception at the Antique Museum (17 September)
  • Welcome reception at the City Hall (18 September)
  • Purchse of tickets for conference dinner at a reduced fee (19 September)

Tickets are required for all social events.
Please indicate on the registration if you wish to participate – also events which are incl. in the registration fee. 

Payment

Payment must be in DKK and must be made by bank transfer or by credit card. An additional fee (%) will be added for payment with credit card. Please state your name, address and “SPS” on all documents.

Cancellation Refund Policy

Cancelling must be in writing and sent to KongresKompagniet. In case of cancellation no later than 15 August, 2015 the full amount less a cancellation fee of DKK 500 (apprx. 67 euro) will be refunded. In case of cancellation after 15 August, 2015, no refund will be made. Refund claims must include name of the bank, bank address, IBAN, S.w.i.f.t./ BIC code, account number and name of the account owner for money transfers. All refunds will only be processed after the conference.

Accommodation

KongresKompagniet has made preliminary hotel reservations in different categories in the city centre. Please state your preference on the registration form. In order to obtain the specified conference prices, reservation must be made through KongresKompagniet. The hotels are booked on a first-come first-served basis. Payment for accommodation must be made directly to the hotel upon departure.

Confirmation of your registration and hotel reservation

KongresKompagniet will send you a confirmation of your registration and hotel reservation upon receipt of your registration form and registration fee. Please bring along these receipts for presentation at the registration desk on your arrival.

Change of hotel reservation

If you wish to change your hotel reservation, date of arrival or date of departure, we ask you kindly to contact KongresKompagniet and not the hotel. No show on the date of arrival will be invoiced.