AU Code of Conduct for events
Aarhus University (AU) is committed to creating a work environment that is safe, professional and of mutual trust, where diversity and inclusion are valued, and everyone is entitled to be treated with courtesy and respect. AU commits to making conferences, workshops, and all associated activities productive and enjoyable for everyone, and it will not tolerate harassment of participants in any form. The general code of conduct to be followed can be found here.

In addition, participants are expected to follow these guidelines:

1. Behave professionally. Harassment and sexist, racist, or exclusionary comments or jokes are not appropriate. Harassment includes sustained disruption of talks or other events, inappropriate physical contact, sexual attention or innuendo, deliberate intimidation, stalking, and photography or recording of an individual without consent. It also includes offensive comments related to individual characteristics, for example, age, gender, sexual orientation, disability, physical appearance, race, nationality or religion.
2. All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual or sexist language and imagery are not appropriate.
3. Be respectful and do not insult or put down other attendees or facilitators of the event. Critique ideas, not people.
4. Should a participant witness events of bullying, harassment or aggression, we recommend that they approach the affected person to show support and check how they are. The witness may also suggest to the affected person to report the inappropriate behavior. However, it is up to the affected person alone to decide whether or not they wish to report it.
5. If participants wish to share photos of a speaker on social media, we strongly recommend that they first get the speaker’s permission. Participants may share the contents of talks/slides via social media unless speakers have explicitly asked for specific details/slides not to be shared.

If you experience uncomfortable situations related to fair treatment, courtesy, respect or any other matter related to this code, and would like to report them, please approach any of the people below individually in confidence: Mia S. Lundkvist, Mikkel S. Lund, Stine Trolle, Bill Chaplin. All reports and the identity of the person will be treated confidentially, regardless of the recipient. Any subsequent actions will be taken in close consultation with the individual who reported the incident. If asked to stop inappropriate behavior participants are expected to comply immediately and, in serious cases, may be asked to leave the event without a refund. AU will not tolerate retaliation against anyone reporting violations of this code of conduct, nor false and malicious misuse of this code to damage the reputation of another.

Thank you for helping to make AU events welcoming for all.

Acknowledgements: This code of conduct was inspired by the previous TASC9/KASC16 and TASC8/KASC15 code of conduct, adapted from the Code of Conduct for ESO Workshops & Conferences, which is based on the London Code of Conduct (by A. Pontzen and H. Peiris), derived from original Creative Commons documents by PyCon and Geek Feminism. Additionally, the Code of Conduct of the Nordic Optical Telescope was used as inspiration. It is released under a CC-Zero licence for reuse.